yncTL;DR — WHAT IS FIELDSYNC?
FieldSync is a digital checklist and self-inspection (egenkontroll) app for field teams. Several people fill the same checklist together, everything works offline, every line is stamped with who did what and when, and finished records are e-signed and locked in an immutable audit trail.
- Works offline
- Yes — complete and sign with zero coverage
- Shared checklists
- Yes — several people, one checklist, per-line stamps
- E-signatures
- Yes — name, date and exact time, locked on approval
- Data hosting
- Frankfurt, Germany — EU / GDPR
- Price
- From €10/month flat — every feature included
Every action is traceable
Every edit, approval, signature, and sync event is logged with name, time, device, and field-level change history — including changes made offline. The log cannot be edited or deleted. Fewer disputes, faster audits.
Works where there's no signal
Complete and sign inspections in basements, tunnels, and dead zones. Everything syncs when coverage returns — conflicts resolve per field by edit timestamp, not sync time.
Faults become tracked tasks
Spot a problem mid-inspection and flag it on the item. It becomes an action with owner, priority, deadline, and a comment thread with photo & video — so the fix never slips.
Every machine, with warranty alerts
A register of vehicles, machines, and equipment — serial, VIN, registration, install date — linked to customer and site. Warranty tracking warns you before cover expires.
Recurring plans & a service calendar
Attach inspection plans to a specific asset, auto-assign them, and let FieldSync generate the checklists on schedule. A calendar shows everything due, done, and overdue.
Legally defensible egenkontroll
On-screen signatures saved as vector graphics, stamped with name, date, and exact time — impossible to alter after the fact. Built for formal self-inspection in regulated work.
Versioned, with selectable sections
Build once, reuse everywhere; updating a template never rewrites history. Selectable sections let one template cover several service tiers — turn on just today’s scope.
EVERYTHING ELSE, INCLUDED: Photo annotation · Team collaboration · Role-based access · Approval workflows · Deadlines & notifications · Dashboard & search · Customers, sites & projects · Automatic PDF generation · PDF distribution · email & SharePoint
Only an approved checklist is final and locked. Rejected ones reopen for editing — supervisors approve, reject with comments, or override signing assignments.
How does FieldSync work?
- Build templates. Admin creates reusable, versioned templates for the work your team performs.
- Create checklists. From templates — manually or on a recurring schedule, pre-filled with location, customer, or vehicle.
- Complete in the field. Workers fill in on mobile or web, add annotated photos, and sign — fully offline if needed.
- Review & approve. Supervisors approve, or reject with comments. Only an approved checklist is final and locked.
- Logged forever. An immutable audit trail and an auto-generated PDF of the finished record.
Built for the field — works offline
FieldSync runs right in your phone’s browser — and as an app for iOS and Android, with support for filling in and signing checklists fully offline. Everything syncs itself when you’re back.
Shared checklists for the whole team
Several people fill the same self-inspection at once — every entry stamped with name, date and time.
Scan the label, start working
Opens the right site with customer and asset pre-filled. Customers can scan too — no login, enabled per site.
Faults become tracked actions
Flag a fault mid-inspection and it becomes an action with owner, priority and a message thread — nothing falls through.
Where does your data live? Never outside the EU
Hosted on dedicated infrastructure in Frankfurt, Germany — fully within the EU and subject to GDPR. Access is invite-only, with no self-registration.
- data center
- Hetzner · Frankfurt, DE
- isolation
- Per-tenant schema
- network
- Cloudflare Tunnel · no open ports
- tls
- HTTPS enforced everywhere
- media
- Cloudflare R2
- DMARC reject · no spoofing
- backups
- Point-in-time recovery
Why teams switch to FieldSync
| Paper / Excel | Generic apps | FieldSync | |
|---|---|---|---|
| Structured templates | Manual | Limited | Full versioning |
| Approval workflow | Manual | Basic | Built-in, configurable |
| Offline mobile | No | Rarely | Full support |
| Audit trail | No | No | Every action, immutable |
| Photo annotation | No | No | Built-in |
| Asset & warranty register | No | No | Built-in |
| Faults → tracked actions | No | Manual | Flagged from checklist |
| Customer self-inspections | No | No | €30 / 50 sites |
| EU data residency | — | Varies | Frankfurt, DE |
Start at €10. Every feature. No upsell maze.
Lite for micro teams, or pay per field tech as you grow — the full product either way. You only pay for the people doing the work.
The full product, one flat price — €10/mo
For micro teams · up to 4 people. Everything in Standard — templates, offline mobile, photo annotation, signatures, scheduling. Fair-use limit (50 checklists/mo) and 3-year history. Upgrade any time.
Standard — €20 / Field tech / mo
- 1 admin + 1 manager included free
- Unlimited history, kept forever & searchable
- All features — no gating, no Starter vs Enterprise
- Signed PDF emailed to you on approval
- EU-hosted in Frankfurt · GDPR-compliant
Guest subcontractors — one month and up to three checklists each. One free per tech; €3/month for each additional.
SEATS & ADD-ONS
- Extra manager: Runs the account · approves work — €5/mo
- Extra admin: Full account control — €25/mo
- Guest subcontractor: 1 month · up to 3 checklists — Free
- Customer Portal: Unlimited customers & submissions — €30/mo
ADD-ON MODULES · €15/MO EACH: Water analysis (sample registration, lab-PDF import, limit checks) · ERP integration (sync customers, sites & exports to your ERP)
Book a demo and get your first month free — we set everything up, including importing and rebuilding your templates.
No credit card to talk to us. EU-hosted. GDPR-compliant. Your data never leaves the EU.
Need something specific? We build it.
We love building custom add-ons and adjusting features to fit how your team actually works — normally free of charge. For larger builds we may agree an optional fee up front, never a surprise. And if the feature you asked for fits other customers too, you get a discount on it for sponsoring the work.
Free by default
Most tweaks and smaller add-ons are built at no cost as part of working with us.
Optional fee, only if it’s big
For larger custom work we agree a fair, optional fee in advance — depending on scope and size.
You sponsor it, you save
If your requested feature fits other users, you get a discount on it for making it happen.
Now in FieldSync
Fresh off the roadmap — already built in, at no extra cost to set up.
Let customers run their own egenkontroll
The Customer Portal is free for everyone. The paid upgrade lets customers complete their own recurring daily and weekly checks on the sites you enable — unlimited submissions, just €30 per 50 sites. Something the big inspection apps can’t do without buying every customer a full seat.
QR codes for assets
Scan a machine or vehicle’s QR code to pull up its register entry and start the right inspection instantly.
Questions, answered
Can several people fill the same checklist?
Yes. Several people can work in the same checklist and self-inspection at once — ideal for shared inspections where a team splits the job. Every completed line is stamped with who did what, plus date and time, so the audit trail stays intact.
How much does it cost?
Standard is €20 per field tech per month (€18 annually) — one admin and one manager free, extra managers €5/mo, extra admins €25/mo. Just getting started? Lite is €10/mo for up to 4 people: the full product, with a fair-use limit and 3-year history. The Customer Portal is free; customer self-inspections are €30 per 50 sites. Optional add-on modules (Vattenprov, ERP integration) are €15/mo each. Book a demo and your first month is free.
Can I bring in subcontractors?
Yes, for free. Invite guest workers at no cost — each gets one month and up to three assigned checklists, and they can sign their own assigned work. Ideal for short jobs and one-off help.
How long is my data kept?
Forever, included. Every checklist and action stays searchable with all photos — not capped, not an add-on. The signed PDF is also emailed to you on approval, so you keep a permanent copy on your own systems.
Does it really work fully offline?
Yes. Workers complete and sign checklists with zero connectivity; everything syncs when coverage returns. Conflicts are resolved per field by edit timestamp, and supervisors are notified if one needs review.
Are the signatures legally usable?
Each signature captures the signer's full name, date, and exact time, drawn on screen and saved as vector graphics — suitable for formal self-inspection (egenkontroll) and regulated work, where you must prove who did something and exactly when.
Where is our data stored?
On dedicated infrastructure in Frankfurt, Germany — within the EU and under GDPR. Each company’s data is isolated in its own database schema, with no shared tables between tenants.
Book a demo
See FieldSync on your own workflows. We’ll reply within one business day.
- Your first month free
- We import & rebuild your templates for you
- Full setup help — you’re live fast
No spam, no obligation. EU-hosted · GDPR-compliant.
Read more
- Shared inspections — several people on one checklist, stamped per line.
- Checklist app for business — the five requirements that decide in field work.
- Comparing inspection apps — six questions to ask every vendor.
- Digital self-inspection · Water sampling
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